POSITIONS AVAILABLE:

• Volunteer Coordinator
• Special Events Coordinator

ABOUT THE PIKE PLACE MARKET FOUNDATION:

Beyond the fish and flowers, Pike Place Market is a village of farmers, artists, residents and neighbors. With senior housing above the Market’s storefronts and a network of social services woven throughout the historic district, the Pike Place Market Foundation welcomes and supports a diverse community in the heart of downtown Seattle.

Established in 1982, after a decades-long fight to save Pike Place Market from the wrecking ball, the Market Foundation was established to fulfill the Market’s historic charter to provide services and support for our community, especially our neighbors living on low incomes.

Rooted in our model for a healthy community, the Market Foundation improves the health and well-being of our neighbors by promoting and increasing access to education, nutritious food, community support, economic stability and a safe neighborhood.

As a community foundation, we provide annual support and partnership to a network of social services in Pike Place Market in addition to operating our own programs and services through our community resource center, The Market Commons.

Together, with the support of our staff, service partners, volunteers and donors, we are reaching our vision to nurture a healthy Pike Place Market community so that everyone within it can live their best life possible.

POSITION SUMMARIES:

The Volunteer Coordinator position will assist in the achievement of the agency’s mission to nurture a thriving Market community by working in this highly collaborative role to achieve fundraising goals with core responsibilities focused on the maintenance of donor records, database management, acknowledgement and stewardship of donors and managing volunteer activities for the Foundation.

DUTIES AND RESPONSIBILITIES: 

• Recruits volunteers for events in coordination with Event Manager develops personalized communications and follow up with volunteers.  
• Manages volunteer entry into Virtuous CRM with contact information and hours to steward relationships throughout the year. 
• Coordinates event volunteer systems (i.e. assignments, timelines, communications and volunteer HQ) and supports staff leads in managing teams within the event. 
• Manages in-office volunteer needs 

The Special Events Coordinator will assist in the achievement of the agency’s mission to nurture a thriving Market community by working in this highly collaborative role to plan and execute our largest fundraising event of the year, Sunset Supper at Pike Place Market on Friday, August 15th, 2025. This position offers a unique opportunity for a hands-on role in event planning, fundraising, gift procurement, volunteer coordination, and project management to gain experience producing large, complex charitable events. 

DUTIES AND RESPONSIBILITIES:

• Support the Special Events Manager in all event-related duties (may involve cleaning, organizing, designing, printing, packing, labeling, counting, laminating, decor, etc.)
• Inventory and supply management: take detailed inventory of supplies and assist in ordering/procuring supplies needed.  

• Data entry: record information about guests, vendors, donors, and volunteers in donor database (training provided) 

• Assist Vendor Outreach Lead with communications to vendors and organize materials for City of Seattle permitting, event placement logistics, and vendor input into our event app. 

• Event logistics: assist in facilitating various site-related logistics and coordinating with Market Foundation staff and volunteers.  Act as specific site area lead on the day of Sunset Supper (area TBD) 

• Volunteer management: train and manage office and event volunteers as needed. 

• Attend event-related meetings and volunteer trainings (some evenings required) 

• Raffle procurement and organization: Request in-kind donations from local businesses for Sunset Supper raffle items. Develop plan, track, and organize donations for the event.  

• Lead team of volunteers at the event, along with a specific event area including day-of setup, technology management, overseeing activity and troubleshooting. 

• Learn various facets of event planning and management. 

• Additional opportunities for learning and experience building. 

TEMPORARY POSITION SCHEDULE:

• Both positions are temporary and will run from mid-May to September 2025. The schedule will average 40 hours per week.
• Typical working days and hours is Monday – Friday, 9 am – 5 pm with the exception of event days. Specific schedule to be arranged with supervisor; the Market Foundation offers a flexible work environment with a hybrid in-office and work from home schedule.

COMPENSATION:

• These are paid, temporary positions at $20.76/hr wage. Coordinator will submit payroll timesheet recording hours. Overtime eligible. An ORCA card will be provided to cover transportation during the duration of employment.

How to Apply: Applications accepted until the position is filled. Internal applicants will be given priority. Please send cover letter and resume to Info@pikeplacemarketfoundation.org by May 4, 2025 for priority consideration.  No phone calls please, only applicants selected for interviews will be contacted.